Your team types it twice. Cut the second time.
Automation of repetitive admin work for small and mid-sized companies on the Côte d’Azur: invoices, client files, reports, data keyed into two systems.
The 90-minute audit at your office is free. You only pay for the first process if it passes the numeric test signed on the day of the audit.
Before
- 1Open each invoice that arrives by emailby hand
- 2Copy supplier, amount and VAT into Excelby hand
- 3Type the same lines into the accounting softwareby hand
- 4Check by eye that none is missingby hand
After
- Invoices are read as soon as they arriveautomatic
- Supplier, amount and VAT are extractedautomatic
- Totals, VAT and duplicates are checkedautomatic
- Entries land in your softwareautomatic
Left for you: the invoices that get flagged.
Before
- 1Search the inbox to see if a document came inby hand
- 2Tick a checklist, file by fileby hand
- 3Chase the client, one document at a timeby hand
- 4Find the gap when the file bounces backby hand
After
- Each document received is filed in its folderautomatic
- Missing documents are listedautomatic
- The reminder goes out with the right listautomatic
- A file only goes out when it is completeautomatic
Left for you: a glance at where each file stands.
Before
- 1Export figures from three systemsby hand
- 2Copy-paste them into a spreadsheetby hand
- 3Redo the chartsby hand
- 4Lay out the PDF and send itby hand
After
- Figures are pulled from the sourceautomatic
- The spreadsheet fills itselfautomatic
- Charts and PDF are generatedautomatic
- The report goes out on scheduleautomatic
Left for you: proofreading.
Typical examples. Real timings are measured during the audit, on your own files.
Already done, inside a company
Three real cases, inside a training group of 6 companies and 150 people.
- 40 h of manual work removed every week 14 automations at a training provider Read the case
- ×5 sales capacity: 40 salespeople producing at the level of 200 Proprietary CRM, 130 daily users Read the case
- 59 validation points on multi-entity billing 21 checklists, data anomalies eliminated Read the case
What gets automated
Double entry
The same information typed into two systems, or into Excel and then the software.
What it changes One entry, one version of the figures. The time spent on the second entry goes back to the team.
Incoming documents
PDFs, emails, forms: read, extracted and filed in the right place.
What it changes Nothing sits in an inbox any more: each document is handled as soon as it arrives.
Outgoing documents
Agreements, certificates, reports, letters: generated from your data.
What it changes Same data, same format, on schedule. No copy-paste, nothing forgotten.
Reminders
Missing documents, signatures, payments, appointments.
What it changes They go out on the right date with the right list, without anyone having to think of them.
A check at every step
An error costs little where it starts and a lot where it is found. So every hand-off of the information gets its own automatic check.
On arrival
The incoming document is complete, readable and not a duplicate.
What it prevents A missing document is requested straight away, not at filing time.
At entry
Each field is compared with its source: amount, VAT, dates, identifiers.
What it prevents A typo is stopped before it enters your software.
Between two systems
The same figures on both sides: accounting, CRM, dashboards.
What it prevents No more gaps to reconcile at month end.
Before sending
Complete file, correct totals, right recipient.
What it prevents What reaches the client, the funder or the accountant is right the first time.
The cost of the same error
- Stopped on arrivalone click to fix
- Found at closingrows to dig through to find it
- Found by the clienta credit note, and less trust
The tool depends on the task
Always the simplest tool that does the job.
A script
The most common case. It runs in the background on the software you already use, so your team keeps its tools.
Python, PowerShell, connectors to your software.
Custom software
When Excel and email can no longer keep track of the work.
In-house CRM: 130 daily active users, 6 APIs, 10 dashboards. Patient-tracking software for a private practice (health data, GDPR).
An AI agent
When free text has to be read: emails, client requests, documents. Doubtful cases go back to a person.
A chain of 5 AI agents: collection, audit, drafting, then every claim checked by a second program before anything is sent.
How it works
A 15-minute call
You describe the task. A straight answer: it can be automated, or it cannot.
The on-site audit, free
90 minutes at your office: the task observed as it is really done, and timed.
A one-page report
Today’s time, the numeric target and the test that will say whether it is met. Signed the same day.
You pay if the test passes
The automation is built, then the same test is rerun on the same files. For the first process, if it fails, you pay nothing.
Berfay Hunalp
Sole trader based in Nice, France. Four years inside a 6-company, 150-person group, across HR, digital and quality: CRM, billing, automation, internal surveys.
Every automation starts from how your team actually works. More than twenty applications in production.
MBA from IAE Nice, trained in work psychology. French, English, Turkish.
A task someone redoes by hand every week?
Two lines of description are enough to know whether it can be automated.